How to Book and Terms and Conditions

The 2019 Festival will be held from 14-16 June.

Booking is now open!

How to Book

Please read the Festival programme carefully and make a note of your choices before entering the booking system.  (The booking system ‘times out’ if there is more than twenty minutes of inactivity).

Click HERE to view the full programme in online magazine format

Click HERE to view the programme in a full-screen printable version

FESTIVAL REGISTRATION

Please read before booking!

We have a ‘backward’ booking system, which, unfortunately is a bit tricky.  Please follow these steps:

  1.  Click on the Festival Registration link above
  2. Choose your Package
  3. Select any additional items, such as dinners, accommodation and an extra one-to-one, if you like.
  4. After selecting Additional Items, click on ‘Confirm Items’ at the bottom of the page
  5. Click ‘Add to Basket’
  6. Proceed to Check Out
  7. Set up an account or Log In to your account.  If you have forgotten your password, please click ‘Forgotten Password’ and an email will be sent to you.
  8. In the next screen, make your Friday Course, Saturday Talk, Sunday Workshop and One-to-One choices
  9. Select your billing address
  10. Enter your payment information
  11. Click ‘Continue’ at the bottom of the page
  12. Your booking is complete and you will be sent a confirmation email.

Thank you for suffering through our backwards booking system!


2019 Festival Terms & Conditions

Attendee Bookings


Bookings are offered on a first come, first served basis. The deadline for bookings is 10 June, 2019.

Changes to booking:
 If you would like to make a change to your booking, please contact the Festival Event Manager by email at sara.gangai@winchester.ac.uk with your change request as quickly as possible.  We will make every effort to accommodate your request, but it may not be possible in all circumstances.  Changes are not allowed after 10 June, 2019.

Cancellation Policy
: Please book only when you’re sure you can attend. If you do need to cancel, please notify the Festival Event Manager as soon as possible.  Refunds are made on the following basis: Cancellation within one week of booking will receive full refund up to 24 May, 2019. Cancellation after one week of booking, but before 5:00 pm 24 May, 2019: 80% of the total fee will be refunded.  No refunds are possible after 24 May, 2019.

Speaker cancellation
: The Festival Director reserves the right to alter or amend the published programme and to substitute advertised speakers should this be necessary through indisposition or other unforeseen circumstance.

Festival Programme:  The programme is subject to change without notice at the discretion of the Festival.

Friday Full-Day Courses and Sunday Workshops have limited class sizes
.  If your first choice is fully booked, we will book you into your second choice.  If both choices are fully booked, the event manager will contact you to discuss your options.

One-to-One Appointments
Every effort is made to arrange appointments with your top choices, but spaces are available on a first-come, first-served basis and popular agents and editors book up quickly. Early booking is strongly suggested.  No discount if no one-to-ones are requested.

The Festival is not responsible for the opinions of literary agents, commissioning editors and authors giving one-to-ones.

One-to-One Appointment Times
: One-to-One appointment slots last 15 minutes and the timing is strictly enforced.  Those that arrive late for their appointment will not be given extra time.  It is best to arrive ten minutes early for the appointment to check-in and prepare for the appointment.  Appointment times may clash with Friday Full-Day Courses and Saturday Talks, but it is acceptable and expected for those with appointments to slip out to attend their appointment and then return.

Extra One-to-One purchase for £60:  You may purchase one extra one-to-one on any package (except the Sunday package) for an additional cost of £60.  This means that you can have up to five one-to-one appointments if you purchase either the Full three-day weekend or Friday and Saturday package, and up to three one-to-ones if you purchase either the Saturday and Sunday, Friday day or Saturday day package.  You may not purchase an extra one-to-one if booking the Sunday day package.  The appointment will be made with one of your top five choices on one of the days that you are attending, if available.  If none of your choices is available, you will be contacted to choose a speaker that has availability.  If none of the available speakers is suitable, your £60 will be refunded.

Appointments are on a first-come, first-served basis and every effort will be made to secure your chosen speaker from your top five choices, however, this cannot be guaranteed.  If none of your choices is available, you will be contacted to select an alternative speaker.  Please book early to avoid disappointment.

The Festival is not responsible for the opinions of literary agents, commissioning editors and authors giving one-to-ones.  If you are unsatisfied with the feedback that you receive, you will not be reimbursed for your appointment.

One-to-One Appointment requests that you make on the booking form are not confirmed until you receive a confirmation email of your appointment time from the Conference Administrator. 


One-to-One submissions:
  Submissions must be received by the Festival by 24 May, 2019.  If submissions are received after this date, it is unlikely that they will be reviewed by the speaker before the One-to-One appointment, although we will do our best to get it to the speaker quickly.  It is advisable to bring copies of submissions with you to the Festival.


One-to-One feedback: Meeting with agents and editors can be a nerve-wracking experience. Our speakers are skilled at providing constructive feedback, but some attendees may receive unfavourable critiques. It is important to keep in mind that One-to-One appointments are really business meetings.  Agents and editors are looking for specific work to promote and if you receive negative feedback from them, remember that it is only one person’s opinion.


Copyright:  Copyright of all works submitted for Friday Full-Day Courses, Workshops and One-to-One appointments remains with the author.


The Festival
The Campus and Accessibility:  The University of Winchester campus is situated on a steep hill.  However, all buildings that are used for the Festival are set around a central courtyard and have lifts.  There is a slight incline to the St. Alphege building, where the classrooms are located, and a steeper incline from the ‘Dytch’ car park to the main courtyard.  If you require assistance, please note this in your booking and identify yourself at the Festival Reception desk or to one of the friendly volunteers in yellow tee shirts.


Photographs:  By agreeing to the terms and conditions, you are agreeing to being potentially photographed during the Festival for promotional purposes.

Accommodation: All accommodation is single occupancy only.  Check in times are after 14:00 on day of arrival and check-out times 10:00 on day of departure. Rooms must be left tidy and undamaged. Any damages shall be paid for promptly on demand.  Lost keys will incur a £35 charge.

Age: Delegates must be 18 or over. However, young people, aged 16 or 17 may attend with a parent or guardian who has also paid to attend.  Please inform the Festival Events Manager if you are a young person attending.

Car parking: Free parking is limited to the spaces available in the ‘Dytche’ and Medecroft car parks on a first come first served basis.  A parking permit and parking map will be included in the Delegate pack.

Force Majeure: The Writers’ Festival shall incur no liability for any failure to fulfil any obligation under the Contract if prevented from doing so by any cause beyond its reasonable control.

 

 

.

~