2017 Festival Terms & Conditions
Attendee Bookings Bookings are offered on a first come, first served basis. The deadline for bookings is 9 June, 2017.
Changes to booking: If you would like to make a change to your booking, please contact the Festival Event Manager by email at firstname.lastname@example.org with your change request as quickly as possible. We will make every effort to accommodate your request, but it may not be possible in all circumstances. Changes are not allowed after 9 June.
Cancellation Policy: Please book only when you’re sure you can attend. If you do need to cancel, please notify the Festival Event Manager as soon as possible. Refunds are made on the following basis: Cancellation within one week of booking will receive full refund up to 26 May. Cancellation before 26 May, 2017, 80% of the total fee will be refunded. No refunds are possible after 26 May, 2017.
Speaker cancellation: The Festival Director reserves the right to alter or amend the published programme and to substitute advertised speakers should this be necessary through indisposition or other unforeseen circumstance.
Festival Programme: The programme is subject to change without notice at the discretion of the Festival.
Friday Full-Day Courses and Sunday Workshops have limited class sizes. If your first choice is fully booked, we will book you into your second choice. If both choices are fully booked, the Festival Event Manager will contact you to discuss your options.
A valuable part of the Festival are the One-to-One appointments. Writers with partial or completed manuscripts may book one-to-one appointments with leading literary agents, commissioning editors, and authors offering constructive criticism on work-in-progress, discussion of publishing/marketing possibilities and advice on writing difficulties.
One-to-One Appointments Every effort is made to arrange appointments with your top choices, but spaces are available on a first-come, first-served basis and popular agents and editors book up quickly. Early booking is strongly suggested. No discount if no one-to-ones are requested.
One-to-One Appointment Times: One-to-One appointment slots last 15 minutes and the timing is strictly enforced. Those that arrive late for their appointment will not be given extra time. It is best to arrive ten minutes early for the appointment to check-in and prepare for the appointment. Appointment times may clash with Masters’ Courses, Talks and Workshops, but it is acceptable and expected for those with appointments to slip out to attend their appointment and then return.
One-to-One submissions: Submissions must be received by the Festival by 24 May, 2017. If submissions are received after this date, they will not be reviewed by the speaker before the One-to-One appointment. It is advisable to bring copies of submissions with you to the Festival.
One-to-One feedback: Meeting with agents and editors can be a nerve-wracking experience. Our speakers are skilled at providing constructive feedback, but some attendees may receive unfavourable critiques. It is important to keep in mind that One-to-One appointments are really business meetings. Agents and editors are looking for specific work to promote and if you receive negative feedback from them, remember that it is only one person’s opinion.
Copyright: Copyright of all works submitted for Masters’ Courses, Workshops and One-to-One appointments remains with the author.
Photographs: By agreeing to the terms and conditions, you are agreeing to being potentially photographed during the Festival for promotional purposes.
Accommodation: All accommodation is single occupancy only. Check in times are after 14:00 on day of arrival and check-out times 10:00 on day of departure. Rooms must be left tidy and undamaged. Any damages must be paid for promptly on demand. Lost keys will incur a £35 charge.
Age: Delegates must be 18 or over. However, young people, aged 16 or 17 may attend with a parent or guardian who has also paid to attend.
Car parking: Free parking is limited to the spaces available on a first come first served basis. A parking permit will be included in the Delegate pack.
Force Majeure: The Writers’ Festival shall incur no liability for any failure to fulfil any obligation under the Contract if prevented from doing so by any cause beyond its reasonable control.